Your professional partner for audit-proof file management and document archiving
Companies are faced with the challenge of storing and managing files, documents and data carriers securely and on a long term basis. This can lead to logistical challenges if insufficient storage space with a sufficient level of security is available. As an archiving service provider, Rhenus Archiv Services has been offering companies in various industries professional and competent support in the archiving of files for over 25 years. As the market leader, we support small, medium-sized and large companies as well as numerous DAX companies in physical file storage and archiving.
Our archiving services unit can guarantee the secure archiving of your files and documents thanks to our innovative and forward-looking operation of high-performance archives throughout Europe. As an archiving service provider, we offer a wide range of services for your documents, from ordinary external file archiving to state-of-the-art digital document provision with scan-on-demand to the storage of samples and retained samples. If you want to continue to store your files and documents in-house, we can support you in archiving them efficiently. Rhenus Archiv Services will assist you in setting up aninternal physical archive.
You can easily demand a simple request for the right files via our Business Networking Platform (BNP). BNP is Rhenus Archiv Services' in-house online research tool. When you sign the contract, you will receive a customer log-in and can use it to control the inspection of your files. Thanks to the digital Rhenus archive, you can easily request the files and documents you need without much effort. Our employees in the archives will search for the documents for you, deliver them to you by courier driver or scan them. Our scan-on-demand service allows you to access the requested information in the BNP securely and conveniently.
After contacting us, we will provide you with an individual offer. As soon as we have received the order, we will have a detailed discussion with your project manager, in which the contractual conditions and implementation will be precisely defined.
Before your files are outsourced, you will carry out inventory documentation of the files to be stored. Here, important information is recorded in advance, such as the content or the retention period of the files. The sorted documents are then securely packed in our Rhenus cardboard boxes. Of course, we also offer you our support in this regard.
Your files will then be safely transported to our security archive by a trained employee. If you require an even higher level of security, the boxes with the stored files can be sealed with a security seal.
After your documents have arrived safely in our archive, the data is recorded by trained employees and then stored anonymously.
With us, your sensitive business documents are archived in an audit-proof and compliant manner. Our locations are equipped with state-of-the-art security technology and consistent compliance with data protection in accordance with article 32 GDPR is guaranteed at all times.
Your documents can be accessed at any time via our own archive management system BNP, whether physically or in digital form via scan-on-demand.
Our high-security archives are certified according to DIN EN ISO 9001, ISO/IEC 27001, DIN ISO 50001, IDW PS 951, GMP and GLP.
The very latest archiving processes from a single source.
We provide you with our resources and expertise so that you can store your business files in your company in a data protection-compliant manner that saves space, saves time and reduces risk.
We provide you with our resources and expertise so that you can store your business files in your company in a data protection-compliant manner that saves space, saves time and reduces risk.Find out more!
As an archiving service provider, we store files and documents for a wide variety of industries. In order to meet the high demands of our customers, we equip our locations mit with state-of-the-art security technology and guarantee consistent compliance with data protection at all times, thanks to our security concept. Our physical file archives ensure fast availability at any given time through standardized, IT-protected work processes. From individual solutions to large-scale international projects, we are able to implement guidelines for the security of documents and data in industry-specific file management in addition to all the requirements of our customers and the respective legal regulations.
We take over the external operation of active debtor file archives within the framework of business process outsourcing. In doing so, we guarantee fast, secure and traceable access to the individual documents of the debtor files through our "Business Networking Platform" archiving system.
Rhenus Archiv Services offers pharmaceutical customers the option of archiving their documents in a security archive in accordance with the principles of Good Manufacturing Practice (GMP) and Good Laboratory Practice (GLP).
In recent years, we have taken over the external operation of many active registries. We implement our developed product "Active Files" for public sector customers who dependend on working with physical files.