expand_less
EN
DE
Industry Solutions Locations About us Calculator Retention periods Data protection concept Contact
close
DE EN
Archiving arrow_forward
arrow_back Back
Archiving
Archiving Overview
External file archiving
Archiving by department arrow_forward
arrow_back Back
Archiving by department
Accounting
Procurement
Executive Management
IT Department
Marketing
Human Resources
Production
Quality Management
Legal Department
Sales
Historical Archive
Archiving vehicle documents
Bankruptcy - Archiving files
Cold Storage
Internal file storage
PHARMA ARCHIVING arrow_forward
arrow_back Back
PHARMA ARCHIVING
PHARMA ARCHIVING Overview
Samples and retention samples
Archiving according to GLP
archive management arrow_forward
arrow_back Back
archive management
archive management Overview
Active File
Scan-on-demand
High-security archives
Archivsystem
Storage Solutions arrow_forward
arrow_back Back
Storage Solutions
Storage Solutions Overview
Pallet storage
Long-term Storage
Fulfillment
Industry Solutions Locations About us Calculator Retention periods Data protection concept Contact
Rhenus Archiv Services

Your professional partner for audit-proof file management and document archiving

keyboard_arrow_up
keyboard_arrow_up

PROFESSIONAL ARCHIVING SERVICE PROVIDER AND STORAGE SPACE RENTAL

As an archiving service provider, Rhenus Archiv Services has been offering professional and competent support in file archiving to companies in various industries for more than 25 years. As a market leader, we assist small, medium-sized, and large companies as well as numerous DAX companies in physical file storage and archiving.

In addition to the physical storage and archiving of documents, Rhenus Archiv Services provides secure storage for samples, retention samples, GLP documents, and goods, and also offers sufficient storage space to store important materials on pallets or handles the entire order processing of your goods through fulfillment.

Discover all our archiving and storage solution services now!

 

get in touch now

our certificates

PHYSICAL ARCHIVING

Our archiving services business unit can guarantee the secure archiving of your files and documents through the innovative and trailblazing operation of high-performance archives across Europe. As an archiving service provider, we offer a wide variety of services for your documents, from traditional external file archiving to state-of-the-art digital document provision with scan-on-demand, and even historical archives.

If you prefer storing your files and documents in-house, we can assist you in setting up an internal physical archive.

 

STORAGE SOLUTIONS

As a part of Rhenus Group, a globally operating logistics service provider, we have a keen understanding of the specific challenges and necessary solutions in the logistics industry. Therefore, we have expanded our portfolio to offer you services related to warehousing solutions and warehouse management.

With our archiving activities, we have access to numerous storage spaces that benefit from all the security advantages of our high-security archives.

Discover our warehousing options and services now!

OUR ARCHIVING SERVICES

MANAGE FILES SAFELY!

With the certified external file archiving provided by Rhenus Archiv Services, you conserve your valuable resources and can focus on your core tasks. We ensure that your most important files are readily available and that legal retention periods are adhered to.

Learn More!

OPTIMIZE YOUR IN-HOUSE ARCHIVE!

In the case of internal file storage and preservation, we optimize your file storage system and tailor it to your on-site conditions. This ensures secure storage and quick access to your files.

Learn More!

GLP ARCHIVING FOR DOCUMENTS!

As an internationally operating archiving service provider, Rhenus Archiv Services, has multiple GLP-certified locations for archiving and storing your GLP raw data, reports, protocols, and files.

Learn More!

PRESERVE HISTORICAL CORPORATE TREASURES!

The preservation of historical documents and archiving goods contributes to the preservation of historical and cultural heritage. Through the Rhenus Historical Archive service, we offer the secure storage of historical heritage pieces as well as the establishment of a securely stored corporate archive.

 

Learn More!

ADMINISTRATIVE TASKS AND ARCHIVING!

From the secure storage of vehicle documents to the careful handling of ZLB 1, ZLB 2, securities, and COCs (certificates of conformity) – Rhenus Archiv Services provides individual and tailored solutions so that you can focus on your core business.

Learn More!

WE REDUCE YOUR INSOLVENCY ESTATE!

Regardless of whether you keep your files internally or store them externally, the associated storage costs are inevitable. That is why we offer you the opportunity to efficiently reduce your insolvency estate through storage. This not only saves you expenses but also provides you with a better overview of your existing documents.

Learn More!

SAFE STORAGE OF COLD WALLETS!

With the Cold Storage service from Rhenus Archiv Services, you can securely store and physically access your cold wallets, the storage medium of your choice for cryptocurrencies, offline in our high-security archives.

Learn More!

OUR STORAGE SOLUTIONS

FLEXIBLE STORAGE SOLUTIONS FOR YOUR NEEDS!

As a logistics service provider, Rhenus Archiv Services takes care not only of your information and document management but also your warehousing needs, offering you a fast and secure solution through the rental of pallet storage space. This enables you to quickly and securely respond to seasonal peaks or high production rates.

Learn More!

THE LONG-TERM PRODUCT STORAGE!

Long-term storage represents a complex, space-intensive and costly secondary process for many companies and the public sector. Rhenus Archiv Services assists you in the compliant storage of your warranty parts, prototypes, electronic components and much more.

Learn More!

RETENTION SAMPLE STORAGE AND ARCHIVING!

Retention samples (or reference samples) must be securely preserved for the long-term, especially in the context of representative sampling, in accordance with legal stipulations. As a certified specialist in archiving services, we support you competently and reliably.

Learn More!

TAILORED SOLUTIONS FOR YOUR FULFILLMENT!

Our state-of-the-art warehouses are designed to store your products and dispatch them on time. With precise, individually tailored processes, we can guarantee you a smooth handling of orders, from goods receipt to delivery.

Learn More!

 

                                    book an appointment now

 

THE WHOLE ARCHIVING PACKAGE

As an experienced archiving service provider, we understand that outsourcing documents also requires additional support in managing the outsourced or remaining documents within the company. Therefore, we offer you additional services and insights into our diverse portfolio.

Since we aim for optimal collaboration and 100% customer satisfaction, all our offerings are adaptable to companies and industries. Feel free to reach out to us – together, we will find the right solution!
 

 

ACTIVE FILE
Scan-on-Demand
SECURITY ARCHIVE
BUSINESS NETWORKING PLATFORM
chevron_left
chevron_right
1
4
HYBRID ARCHIVE MANAGEMENT

ACTIVE FILE

Hybrid file management allows for the capture of both analog and digital documents for individual processes. With the "Active File" service, we aim to support you in implementing and correctly executing hybrid file management. In this process, the active file is stored in our high-security archives, and the handling of documents, whether physical or digital, that are added to or required for the file, is carried out by our trained staff.
Learn more!
SELECTIVE DIGITIZATION

Scan-on-Demand

If you require specific documents stored with us in your company, we can quickly and securely provide them to you through our scan-on-demand process. This allows you to selectively digitize your active file inventory and save costs. Whether access to your documents is made physically or digitally with us, it does not matter, as everything is securely archived afterward as usual.
Learn more!
MODERN SAFETY TECHNOLOGY FOR YOUR DOCUMENTS

SECURITY ARCHIVE

We have several secure archives in Germany and other European countries. This allows us to store your documents in the archive closest to you. Through a courier service, we can provide you with physical access to the files or make them available online via the scan-on-demand procedure. All our secure archives are owned by Rhenus Archiv Services and equipped with state-of-the-art security technology.
Learn more!
BUSINESS NETWORKING PLATFORM

BUSINESS NETWORKING PLATFORM

The Business Networking Platform (BNP) is a web-based Rhenus research tool that provides our customers with access to their business documents. On our BNP, your documents are stored and only authorized individuals have access via an encrypted internet connection. When you need your documents, you can easily and conveniently order them online through your login credentials on our platform.
Learn more!

INDUSTRY SPECIFIC SOLUTIONS FOR FILE ARCHIVING

As an archiving service provider, we store files and documents for various industries. To meet the high demands of our customers, we equip our locations with state-of-the-art security technology and ensure consistent compliance with data protection through our security concept. Our physical file archives ensure rapid availability 24/7 through standardized, IT-protected workflows. From individual solutions to international large-scale projects, we are capable of implementing guidelines for document and data security in industry-specific file management, in addition to meeting all customer requirements and legal regulations.

 

OUR INDUSTRY SOLUTIONS

Secure and tailored solutions for the specific requirements of your industry!

Public sector

SOLUTIONS FOR THE PUBLIC SECTOR

Managing documents in public institutions is particularly challenging due to the high demands for transparency and accountability. We offer specialized solutions that address these challenges and enable secure, efficient archiving.

Find out more!
Billing centers

EFFICIENT MEDICAL BILLING SERVICES

In billing centers and pharmacy billing centers, the correct handling and secure management of documents are crucial. Our archiving services are designed to meet these specific requirements.

Find out more!
Forwarding companies

EFFICIENY IN THE LOGISTICS AND FORWARDING SECTOR

In the logistics sector, efficient document management is crucial for smooth operations within the supply chain. Therefore, we have tailored our archiving services to meet these requirements optimally.

Find out more!
Healthcare and hospitals

SOLUTIONS FOR THE HEALTHCARE INDUSTRY

SOLUTIONS FOR THE HEALTHCARE INDUSTRY

Find out more!
Medical associations and medical practices

SPECIALIST FOR THE ARCHIVING OF PATIENT RECORDS

We support medical associations and medical practices in the secure management of medical records. Our customized archiving services are designed to meet the specific requirements of storing sensitive patient data.

Find out more!
Law firms and notaries

SOLUTIONS FOR LAW FIRMS AND NOTARIES

Law firms and notaries must handle a variety of files in their day-to-day operations.

We support your business with our archiving services in the safe storage and preservation of both active and inactive files.

 

Find out more!
SOLUTIONS FOR THE PUBLIC SECTOR

Managing documents in public institutions is particularly challenging due to the high demands for transparency and accountability. We offer specialized solutions that address these challenges and enable secure, efficient archiving.

Find out more!
EFFICIENT MEDICAL BILLING SERVICES

In billing centers and pharmacy billing centers, the correct handling and secure management of documents are crucial. Our archiving services are designed to meet these specific requirements.

Find out more!
EFFICIENY IN THE LOGISTICS AND FORWARDING SECTOR

In the logistics sector, efficient document management is crucial for smooth operations within the supply chain. Therefore, we have tailored our archiving services to meet these requirements optimally.

Find out more!
SOLUTIONS FOR THE HEALTHCARE INDUSTRY

SOLUTIONS FOR THE HEALTHCARE INDUSTRY

Find out more!
SPECIALIST FOR THE ARCHIVING OF PATIENT RECORDS

We support medical associations and medical practices in the secure management of medical records. Our customized archiving services are designed to meet the specific requirements of storing sensitive patient data.

Find out more!
SOLUTIONS FOR LAW FIRMS AND NOTARIES

Law firms and notaries must handle a variety of files in their day-to-day operations.

We support your business with our archiving services in the safe storage and preservation of both active and inactive files.

 

Find out more!

Benefits with Rhenus Archiv Services

  • Safety

With us, your sensitive business documents are archived in an audit-proof and compliant manner. Our locations are equipped with state-of-the-art security technology and consistent compliance with data protection in accordance with article 32 GDPR is guaranteed at all times.

  • Transparency

Your documents can be accessed at any time via our own archive management system BNP, whether physically or in digital form via scan-on-demand.

  • Certification

Our high-security archives are certified in accordance with DIN EN ISO 9001, DIN ISO 11799, DIN ISO/IEC 27001, DIN ISO 50001, DIN ISO 45001, IDW PS 951, GMP, and GLP.

Activation of Cookies required

We provide videos via YouTube. By playing the video, you consent to the use of functional cookies and data processing by YouTube.

RHENUS ARCHIV SERVICES’ CERTIFICATIONS

DIN ISO 9001

DIN ISO 9001

learn more
ic_close

DIN ISO 9001


The internationally recognized standard for quality management systems. The aim is to transparently define company processes and, above all, dynamically optimize them.

DIN ISO 11799

DIN ISO 11799

learn more
ic_close

DIN ISO 11799


The standard for requirements for the preservation of archival and library goods. Special conditions must be met to ensure the long-term preservation and use of archival and library goods.

DIN ISO 27001

DIN ISO 27001

learn more
ic_close

DIN ISO 27001


The leading standard for information security management systems comprising key requirements for optimal data protection.

DIN ISO 50001

DIN ISO 50001

learn more
ic_close

DIN ISO 50001


DIN ISO 50001 is an international energy management standard. Its aim is to assist companies in establishing an energy management system.

GLP

GLP

learn more
ic_close

GLP


GLP is a quality system. The GLP certificate represents the highest quality in conducting non-clinical health and environmentally relevant safety studies.

Overview of our certificates

Overview of our certificates

our certificates
ic_close
chevron_left
chevron_right
1
2

Start now!

We always have the right solution: Our experts would be happy to advise you on the implementation. Contact us!

Go to the contact form 0800 100 41 68