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Africa
File management is necessary, especially in authorites and administration, and is therefore inevitable. Even though this is indispensable in the public sector and many other industries, there are some challenges due to pure paper-based file management, because 53 % of qualified working time alone is spent on administrative tasks, filing and searching for information.
Federal Ministry of Justice presents draft bill for faster digitisation of the justice system!
With this draft bill, the Federal Ministry of Justice (BJM) is advocating the electronic continuation of analogue files.
This means that applications and declarations may soon be permitted as scans and hybrid files.
If this draft law comes into force, considerable resources can be saved in the time-consuming scanning of old files.
It is precisely this costly and time-consuming procedure that Rhenus Archiv Services optimises by combining the scan-on-demand service with the "active file" service and transforming it into a cost-effective and agile process!
Further information on the draft of the Digitisation Act can be found here: Draft bill
With the "active file" service we would like to support public administration and other sectors in file management through the hybrid file. As part of business process outsourcing, we carry out the external management of files that are still in use for you competently and conscientiously.
In contrast to the hybrid file, the "active file" is intended to make a valuable and economic contribution to file management in the administration and the private sector in terms of access, sorting and processing.
In the case of the hybrid file, the file and the entire file management are carried out digitally and documents that must be available in the original, such as certificates, are physically stored.
Since an entire digitization process can be very time-consuming and costly, we offer the public sector as well as companies in the private sector an ideal and individual solution for file management in combination with file archiving.
If you habe inactive accounts that you want to store externally, we will be happy to support you with regard to external file archiving as well as with the optimization of your internal file storage structure.
File management in public administration and the private sector - hybrid way of working in a digital working world
The world of work is becoming more and more digital, but the change in authorities, public administrations and the economy cannot be implemented ad hoc due to the mass of information and data protection requirements. That's why we want to support you in taking steps into the digital world.
However, since paper is indispensable, we offer you the "active file" service as a hybrid solution.
With Rhenus Archiv Services, you have an experienced and competent partner at your side who will support you in every digitisation and archiving process!
Which files are suitable as "active files"?
In order to keep your administrative burden for the public and private sector as low as possible, our service consists of the Scan-on-Demand Service, sorting and processing:
Your "Active File" is located in the direct area of our employees, so that we can constantly provide information that is required for the ongoing work process and regularly sort documents into the file.
Therefore, we guarantee you a completeness of your files!
In order to keep your administrative burden for the public and private sector as low as possible, our service consists of the Scan-on-demand Service, sorting and processing.
Your "Active File" is located in the direct access area of our employees, so that we constantly provide information that is required for the onoging work process and regularly sort documents into the file.
Therefore, we guarantee you a completeness of your files!
Our ZDA process includes the sorting of individual documents into your physical file.
Since we provide the files with a file ID in the form of a unique barcode before they are stored, we can identify the file despite anonymized storage in the archive. The documents are sorted into the corresponding categories of the file within a very short time and, if desired, with metadata.
Complete documentation is carried out automaticall by entering new documents directly in our archiving system.
Rhenus Archiv Services employs appropriately trained personnel and provides the necessary infrastructure for the processing services.
Our Rhenus project management ensures that the process structure is put into practice and that customer requirements are implemented transparently.
