Work 4.0 – Digitization – Digital Transformation: These are all terms that we are confronted with in today's work environment because it can no longer be denied that a worldwide digital business transformation is taking place. But should you use the digital version for every area work?
At Rhenus Archiv Services, we present you with an optimal solution for archiving your business documents: the hybrid archive – but not as an ordinary solution.
Physical storage of documents is the more cost-effective method for long and secure archiving compared to digital archiving. After all, complete digitization only makes sense if you work digitally with all your files and documents. If you only work digitally with a part of the documents, you only need to digitize a part. That is why we offer our customers our scan-on-demand service. Use the most economical solution: In terms of costs, a file is archived for several decades compared to one-time digitization.
Digitize only what you really need digitally and only when you really need the file.
All other files that you do not need can be safely archived in our high-security archives until they can be destroyed.
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- What is a hybrid archive?
Hybrid archiving combines physical storage with digital document backup.
By combining physical storage and scan-on-demand services, Rhenus Archiv Services helps you to say goodbye to mountains of paper on desks and full drawers - with the somewhat different solution of a hybrid archive. We want to help you by outsourcing your physical documents and since quite a lot of paper documents have to be used, be it for forms or to complete work processes, we offer you the opportunity to use highly frequented documents digitally in a cost-effective way through scan-on-demand services. Store your documents externally with us and we will make your required documents available digitally right when you need them.
- But what exactly is scan-on-demand?
Scan-on-demand means scanning of your documents takes place only when you need and is a service provided by Rhenus Archiv Services for physical archiving.
In this way, we want to help our customers to create space internally but still have all important and relevant documents made available in a timely manner.
- What is our goal with the scan-on-demand service?
With this service, we want to make external archiving even more attractive to our customers and create a transition into the digital age with hybrid archiving.
- Professional digitization of your archive
- Safe and sustainable deployment as an alternative to physical transport
- Compliance with the Digitization Act
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SCAN-ON-DEMAND – HYBRID ARCHIVING ON DEMAND
Every day, everyone of us has to handle, store, archive, retrieve, forward or destroy a wide variety of documents. It is easy to lose track of where which document has been stored.
Therefore, entrust your important and valuable documents to a document and information manager. Rhenus Archiv Services will support you in storing your business documents. With our scan-on-demand service, you can request files in advance or during the current contract period, that we should make available to you digitally.
This gives you the opportunity to archive your files and documents in a hybrid way – securely, quickly and compactly.
Increase your productivity and effectiveness in a targeted manner – with us you no longer need to search for documents because through our Business Networking Platform (BNP) we provide you with a sorted arrangement of files.
We're ready when you need us – it's that easy with scan-on-demand services!
THE PROCESS – ON DEMAND SCAN SERVICE
STEP 1 – REQUIREMENT
You use the online platform to place an order as to which documents are to be digitized and made available via Rhenus Files.
STEP 2 – DOCUMENT DELIVERY
We research the storage location of the documents and physically take the files out of the archive.
STEP 3 – DIGITIZATION PROCESS
1. Document preparation
2. Scanning
3. Visual inspection according to agreed and documented requirements
4. Optional: OCR (Optical Character Recognition)
5. Digital signature according to agreed and documented requirements
STEP 4 - DEPLOYMENT
We will provide you with the requested documents through Rhenus Files.
STEP 5 – DESTRUCTION
We carry out, by appointment, the certified destruction of the original files.
